Assistant Property Manager

Company: LBA Realty LLC
Location: Ontario
Posted on: October 31, 2024

Job Description:

LBA Realty - LBA Logistics is a full-service real estate investment and management company with a diverse portfolio of industrial and office properties in major markets throughout the U.S. including California, Colorado, Washington, Arizona, Texas, Illinois and New Jersey. We are a privately held company that was founded in 1991 and are comprised of 250 team members. LBA Realty consists of several real estate investment funds and joint venture partnerships with multiple investors including sovereign wealth funds, endowments, foundations, pension funds, and high net worth individuals.

We have an exciting opportunity for an Assistant Property Manager to join our team in the Ontario office. Reporting to the Senior Property Manager, you will provide support to the Operations Team as needed and assist with the management of a 3 million square foot portfolio of industrial properties located throughout Inland Empire, CA.

About the role

• Coordinate building access to brokers, tenants, and vendors.
• Responsible for building and maintaining relationships with tenants and vendors including regular landscaping and janitorial walks.
• On call for fire alarms and other property emergencies.
• Oversee service contracts, purchase orders, and work authorizations.
• Review and approve property accounts payable invoices and follow up on vendor payment issues as they arise.
• Actively find ways to reduce operating expenses while striving to increase the quality of service we provide tenants.
• Responsible for ensuring code compliance and proper equipment maintenance for all properties.
• Actively participate in operations meetings.
• Coordinate tenant move-ins and move-outs.
• Coordinate tenant appreciation events annually at all properties.
• Prepares quarterly financial reports (such as accruals and variance reports).
• Complete property & safety inspections, including Angus input & Incident reports.
• Assist with CAM reconciliations.
• Prepares license agreements, approval memos, and legal notices (such as 3-day notices).
• Complete a variety of accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes.
• Assists in quarterly re-forecast of property budgets.
• Assists in reviewing monthly tenant billings to ensure accuracy and be able to field tenant questions regarding billings and cash applications.
• Assist with obtaining bids for Capital projects & initiating PM Web process. What we are looking for in a candidate
  • Bachelor's Degree preferred.
  • Real Estate License required.
  • Minimum of 2-3 years' experience as an Assistant Property Manager.
  • Experience providing excellent internal and external customer service.
  • Experience with Budgeting and CAM Reconciliation processes.
  • Ability to multi-task and handle interruptions calmly and politely.
  • Must be proficient with Word and Excel.
    Our commitment to an inclusive workplace
    LBA is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.
    
    Physical Demands
    The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    
    While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Additionally, the employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.
    
    
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Keywords: LBA Realty LLC, Chino , Assistant Property Manager, Executive , Ontario, California